Ten tips for more time

Top ten tips for managing your time

We all don’t have enough of it, waste it and look for more of it, time is valuable
Thinking time is often what we miss as our 24/7 instant life and work styles push us into doing unproductive work

1. Put yourself on a schedule and stick to it

2. Establish deadlines for getting work done, divide this into small chunks

3. Start a time journal, it helps you see where it goes

4. Take breaks it stops you being over tired and unproductive

5. Close up shop at the end of the day, mentally turn off

6. The shortest minute saving word is “no”

7. Say no “to got a minute” phone calls

8. Don’t waste time on jobs that don’t get you anywhere

9. Do it now

10. Pay attention to your peak energy times

How to get noticed from the crowd?Top 10 tips for CV’s

Remember your CV is your Marketing Document sell yourself and be positive it gets you seen or leave behind as a positive impression of you

1. Include a personal profile or summary

People hire people; use a short personal statement to explain why you are the best person for the job. (Buy me)Three sentences maximum.

2. Don’t leave gaps

If you’ve been out of work it can be a worry but just put a positive take on it.

Did you do a course, volunteer work or develop soft skills such as communication, teamwork or project management?

3. Keep it current

You should keep your CV up-to-date and relevant

4. Tell the truth lies will find you out

Usually a CV should be no more than two pages, Employers spend, an average of about ten seconds looking at any one CV in an initial sift, keep it to the point.

5. Tailor it to the job

Take the time to adapt your CV for each role that you apply for.

Research the company and use the job advert to work out exactly what skills you should point out to them.

6. Get it checked several times

Employers DO look for mistakes on CVs and if they find them, it makes you look bad.

7. Two for one when using key words

Designed and developed, planned and organised, reviewed and monitored at the start of each bullet point gets you double the search points

8. Explain what you have done

Say what you did how you did it and the result

Planned and organised a meeting for 17 colleagues so that each person received timely invitations and agendas ensuring a productive start and reduced waste (£ %)

9. Make it look good

Image is everything, and that also goes for your CV.

10. Make it keyword friendly

If you’ve uploaded your CV to a job site so recruiters can find you, keywords are very important. Job titles and job buzzwords will help a search engine pick out your CV

How to avoid losing your head at work?

Top ten tips for overcoming frustration at work

Work can be frustrating some times it can just get to us. It seems that the smallest problem can become a huge obstacle and this just causes us too much pain to overcome. We all have experienced this at work and by using the tips below we can minimise the effects on ourselves and on others

1. Recognise and acknowledge that is how you are feeling,Whats that like?

2. Understand what it is you are frustrated about, the problem the person or the place

3. Draw your attention to something else that changes your emotions

4. Change what you are doing to something else,that changes your focus

5. Go for a walk for five minutes

6. Write down how you and feeling and why

7. Write down how you would like to be

8.  Look at the problem differently, from another angle or perspective

9.  What is this frustration teaching me at the moment?

10. Give the frustration a context how important is this really in the grand scheme of things ( a sense of proportion)

How teams need a leader and to lead themselves?

Top ten tips for effective teams

Getting a team to work well in today’s pressurised and difficult times is not easy it takes persistence, perseverance and patience not just by the team leader but everyone in it

1.People trust each other and feelings are expressed openly, this is the basis of good communication the art and care of talking about easy subjects easily and difficult subjects just as easily

2.Conflict is worked through, is seen as normal something to be solved, a sign that people both care and have opinions about what should happen

3.Information is shared freely by all, secrets create a secretive and closed environment that only seeks to cause division

4.Objectives are common, everyone is moving in the same overall direction and see the value of doing this

5.Have something worthwhile to aim for, not just a task but work that is valued and appreciated no matter at what level or complexity

6.Know what they have to achieve, each team member knows their part and what they have to do

7.Have time to develop as a unit, time and space is given both to developing the teams understanding of each other and also the maintenance of them all as team members

8.Have members that are clear about their roles

9.Have an appropriate way of working, this is the result of applying 1-8, understanding, clarity and trust, the collection of individuals becomes a team that is really inspired and inspiring to be in

10.Review how they are doing, regularly check how they are doing and take action to keep on track or seek help where it is needed

How to be an even greater coach?

Top ten tips when coaching

Coaching is a two way process where individuals develop skills and achieve defined competencies through questioning, thinking, reflecting, guided practical experience and regular feedback or to put it another way a dance between the explorer (the person being coached) and the guide (the coach)

1.Building rapport, settle into the conversation don’t rush be at ease and attention with your self and them

2.Working from the other persons agenda step into their shoes

3.Creating trust, be a listener with full concentration on the speaker take time to understand the other persons view point

4.Being objective suspend judgement be curious

5.Focusing on opportunities, look for ways in which the person can learn or explore their thinking

6.Be candid trust in your intuition, if it feels wrong it probably is

7.Be challenging as the question that is difficult to ask

8.Giving encouragement be attentive and interested

9.Offering support about what to do next

10.Context, be aware of the persons situation and what else might have an influence on them

How to move people and organisations?

Ten top tips when introducing change

 Any change can be tricky from major organisational shifts into new markets or survival of the company to the trickiest of the all the office move and who its where next to a window or not

1. Ensure those affected are involved in the process of the change

2. Ask them for their feelings, opinions and suggestions and listen

3. Tell them the reasons and advantages of the change in small chunks, so that it is understandable

4. Give honest communication and feedback to create an atmosphere of trust and confidence

5. Respect them for their feelings even though they may oppose the change

6. Asked what assistance is needed to facilitate the effects of a change on the job

7. Keep an eye on those people who withdraw and are quiet

8. Reinforce the advantages and give people a vision of the future

9. Value and recognise what has been done before and what will remain the same

10. Keep doing the previous 9 tips! (change is a cycle)

What to do when in a team? Are we all on the right track?

1. When a team is set up it needs to examine how it will function in the years ahead so taking a strategic overview of where you are and where you want to end up is essential

2. Where are we now? What’s the current state of play, what works what doesn’t what are our strengths, weaknesses opportunities and what / who competes with us?

3. Where are we going? What’s our direction? Our objectives, action plans and performance measures? What external analysis do we undertake?

4. How will we get there? What type of job descriptions,  role clarification,  authority and accountability do we need to succeed

5. What is expected of us? Performance review – output auditing:  do we achieve what we set out to achieve– process auditing: do we follow the steps we said we would?-

6. What support do we get? Ensuring our skills are right and up to date, training & development, coaching and mentoring

7. How effective are we? Did we meet our objectives, how well do we work together?

8. What recognition do we get? Do we appreciate each others contribution and how do we show this? What are our chances of promotion?

9. Who are we? Both as a team and people. Including self understanding, team understanding  and our values

10. What can we do to help other teams in the organisation, networking, sharing best practice

 

Getting the team to be more effective together

These tips seem very obvious but in my experience teams don’t always pay enough attention to them and by ignoring them, they cost themselves time, frustration and miscommunication

1. Work cooperatively  with fellow team members to achieve the goals of the team, have this as an explicit stated aim for everyone

2. Thoroughly prepare for each team meeting so that everyone’s time is not wasted

3. Attend every team meeting regardless of other pressures, short of personal emergencies look to opt into a meeting rather than opt out

4. Master the problem-solving, decision-making and other skills you have and share your expertise so everyone moves forward

5. State opinions and feelings openly, honestly, clearly and frankly and be willing to discuss and explain what your thinking is behind what you say

6. Actively listen to, and seek to understand, the opinions and feelings of every team member, this is one of the hardest parts as we always like the sound of our own voice best

7. Protect the confidentiality of team members, avoid gossip no matter how juicy it is it’s bound to come back and make for awkward silence

8. Support decisions of the team, even when not in total agreement with its conclusions, a team decision is just that, pull together or pull each other apart is the maxim

9. Carry out assignments delegated by the team, do what you have been asked to do rather than fudging the issue

10. Treat all my team members as respected peers, as I would like to be treated, seek to understand not judge

Ten top tips when overcoming resistance to change

People come from two main reaction camps when experiencing change either it’s all bad camp or it’s all good camp. The bad camp is all doom and gloom doesn’t like change is fearful of it and wants things to stay the same. The all good camp love the excitement and being in a changing company or role. The trouble is which camp we are in depends mainly if we think the change is good for us

1. To be as specific, as you possibly can given the circumstances. If you just don’t know say so

2. Explaining why change is necessary, what is driving the change to save money, to change the business, to develop new products

3. Allowing those affected by change to have a say about what they feel about it and what concerns they have , let them have time to express this

4. Don’t use a personal appeal to gain acceptance of a change, this may be seen as manipulative

5. Have due regard for a work group’s habit patterns and take these into account

6. Keep employees informed as to what’s happening. Often there is a flurry of information at the beginning and then nothing

7. Allay employees worries about possible failure of the change

8. Avoid creating excessive work pressure during a change, keep an eye or how people are doing

9. Deal with anxiety over job security, honestly and in a manner that treats people as adults

10. Explain that this change helps everyone in the long term, doing nothing is the worst type of change